Submission Guidelines and Resources

Key Dates

Deadline for submission: December 10, 2018
Acceptance notifications will be sent the week of January 14, 2019
Draft Presentations due in PowerPoint format: April 16, 2019
FINAL Presentations due in PPT format: April 30, 2019

Submission Guidelines

IMPORTANT! We suggest you first develop and save your submission proposal in Word then copy and paste the information into the appropriate sections in the online form. The online form does not have spell check so editing your submission in advance ensures greater accuracy.

NOTE: Presentations must offer professionally relevant topics and avoid marketing any particular product, person or business service as those abstracts will not be accepted. All sessions are intended to provide professional development and, therefore, attendees receive Professional Development Hour credits. The National Council of Examiners for Engineering and Surveying (NCEES) defines a PDH presentation as a professionally relevant instruction or presentation. Sessions can be individual presentations, moderated panel discussions, moderated roundtable discussions, or case studies.

SUBMISSION INSTRUCTIONS & Important Tips for Completing the CFP

  • All speakers must accept the Content Speaker Agreement terms and conditions at time of submission

  • Create a session title that captures the essence of your session in ten (10) words or less

  • A 200-400 word description of the session content – the description should “sell” your session to the reviewers – be concise about the value to the audience

  • A 50-word summary of the session to be used in conference promotional materials –this brief summary should SELL YOUR SESSION! Make it catchy so people want to attend.

  • Four (4) learning objectives are required – this is the list of the knowledge the participants will leave the session with

  • A 100-150 word biography of the presenter or each panelist are needed

  • Presenter(s) qualifications on the subject matter – what makes this person the one who should be chosen to speak on this topic

  • If applicable, other conferences where this information has been presented, including references.

  • Co-presenters have to be identified prior to submitting your abstract and NEED to be added to your submission

PLEASE NOTE: Upon acceptance, we may modify the session title and description to match our writing style and format for promotional materials, the website and onsite guide.

Please submit no more than two (2) presentation proposals.


Educational sessions will be organized into focused topic areas. Each topic’s sub-set clearly defines the type of presentation proposals desired. Be sure to indicate your targeted audience (beginner, intermediate level, advanced) and be mindful of the topic areas requested. A session could be a stand-alone topic or grouped together with other topics for a broader session. Session length is one (1) hour to include time for Q&A.

Architecture and Engineering

  • Architectural/Engineering/Construction Technical Topics

  • Technology Advances

  • Design Excellence


  • Business Development

  • Contracting

  • Leadership

  • Professional Development

  • Personal Development

Energy and Sustainability

  • Alternative Delivery and Community Partnering (P3, EUL, ESPC, Legal/Financial etc.)

  • Energy Resilience and Independence

  • Data Systems and Cyber Security in Energy Management

  • Water Security and Resilience

  • Energy as a Service

  • Market Transformation - Advances in Energy Storage


  • Emerging contaminants (PFCs, etc.) and other emerging issues

  • Innovative Environmental Remedial Technologies, Methodologies, and Funding Mechanisms

  • Environmental Program Management (Fence to Fence Services and Performance Based Remediation)

  • Climate Change and Resilient Planning

Facility Management

  • Managing Facility Operation & Maintenance Contracts

  • How to Measure Worker Productivity in Facility Operation and Maintenance Contracts

  • Role of Geo-Spacial Information in Long-Term Facility Asset Management Contracts

  • Facility Electronic Operation and Maintenance Support Information (eOMSI)

  • Sustainment, Restoration and Modernization (SRM) During Facility Life Cycle

  • Status of Facility Asset Management and the Internet of Things (IoT)

Joint Engineering

  • Current Trends in Overseas Contingency Basing - “US Forces Basing in/on Allied Military Bases” 

  • Integrating Industry Support into Military Recovery and Reconstruction Missions Post Natural Disaster

  • The Role of Augmentation Contracts (LOGCAP, AFCAP, etc.) in Providing Contingency Engineering Support

  • Integrating Interagency Efforts and Objectives with Military Engineering Plans and Operations


  • Cyber Infrastructure

    • Industrial Control Systems

    • Cyber- Facility Related Design

    • Risk Management Process

    • Physical Infrastructure

  • Buildings/Facilities

    • Transportation

    • Water

    • Energy

    • Power

  • Risk Based Approaches to Resilience

  • Installations & Facilities

  • Natural Hazards

Abstract Evaluations and Notification Process

Abstracts are evaluated using a peer review process. Each abstract will be evaluated by a panel of SAME National Mission Committee members and Subject Matter Experts from SAME, USACE, NAVFAC, USAF, USGC, and USPHS using the following criteria: quality of abstract, accuracy, overall quality of writing, references, and relevance of the subject to the focus areas.

The review process takes four weeks to complete. Notifications of acceptance for the SAME 2019 Joint Engineer Training Conference will be sent the week of January 14, 2019.

Registration and Travel Info

If attending only on the day of the speaking engagement, registration is complimentary. Full conference registration is offered to government speakers at a rate of $113; to industry speakers, local industry, or those staying in the official room block at a discounted rate of $350 for SAME members or $450 for non-members. Both Public and Private Industry are responsible for all related travel costs.

NOTE: Any government speaker who submits an abstract is responsible for his/her own approval to attend and is assumed to have received that confirmation prior to submitting. SAME cannot be the advocate to work your approval, however, we will inform the Service which speakers have been chosen.

Conference Information and Questions

The JETC Call for Presentations is managed and executed by the Society of American Military Engineers (SAME). For conference details such as the schedule at a glance, location, registration fees, exhibiting and sponsorship opportunities, and travel and lodging, please refer to the conference website at

If you have any questions or need assistance, please contact us at

Thank you for your willingness to share your time and expertise!