Exhibit at JETC

Given the reality that the current environment our nation faces as we work to contain the spread of COVID-19 is likely to continue through spring, and with restrictions on large gatherings in Washington, D.C. presently in effect until July, SAME has made the decision not to hold the 2020 JETC from May 27-29 as originally planned. We feel this decision is necessary now to allow for our attendees, sponsors, exhibitors, and vendors to plan and adjust accordingly. Plans are underway to deliver the elements that participants value in both different and new ways and at other times. More information will be available in the coming weeks.

The work that SAME members, partners, and stakeholders do is vital to national security, and building relationships and trust through their interactions in the Society has been a critical part of how they do it for 100 years. While right now the focus must be on containing the spread of coronavirus, we look forward to being able to come back together when the time is right, celebrate our Centennial with those who have built SAME's legacy of service, and kick off our second century of impact to our nation, and our profession.
 

WILL MY BOOTH/SPONSORSHIP BE REFUNDED?

SAME sincerely appreciates your company’s support of the Society as an exhibitor and/or sponsor.  We know that the business landscape has changed and right now, we can offer the following options to you.  Let us know what works best for your company!

1.    Exhibitors: Wait to determine if there is a virtual exhibit hall component of JETC and if it matches with your company’s objectives.  Apply your booth fee toward this new JETC opportunity, or if it does not appeal to you when they are offered, select another option that follows.
2.    Sponsors: Wait to determine if alternate JETC offerings match with your company’s objectives.  Apply your sponsorship funds toward a new opportunity, or if none appeal to you when they are offered, select another option that follows.
3.    Apply JETC booth/sponsorship fees towards an SBC booth/sponsorship (SBC is scheduled for November 4-6 in Dallas, Texas).  The booth space selection lottery and sponsorship sales will be held in April.
4.    Advertise in TME magazine or via one of our digital methods (Real TiME newsletter, SAME website, etc.)
5.    Donate funds to the Society (this helps us keep operating at a high level under a substantial loss of revenue due to event cancellations).
6.    Donate funds to the SAME Foundation (helps underwrite programs like the Leader Development Program, camps, etc.).
7.    Obtain a full refund now.

Please email exhibit@same.org or call Kelly Dawson at 703-549-3800 Ext 111 with your refund choice selection or if you have any other questions.

The standard booth size is 10-ft X 10-ft and includes:

• One Full-Conference Registration (additional booth personnel pay registration fee)

• 8-ft- high draped back wall, 3-ft- high draped side walls, and company ID sign

• 6-ft draped table, two chairs, and trashcan

• Carpet and daily vacuuming

• Company listing in interactive on-line exhibit hall on website and in conference app

• Company listing in the printed program (booths purchased after March 20, 2020 may not be listed due to press dates.)

• One-time use of the pre-registered attendee list for the sole purpose of promoting exhibitor's participation in the event

• Exhibit pricing is based on a 10' x 10' space. Anything over 20' x 20' is considered a display space and must be negotiated separately.

• Electricity, AV, carpet padding, upgraded furniture, etc. must be ordered separately.  Shipping and material handling is also at the exhibitor's expense.

Please note: Your company must hold a current Sustaining Membership in SAME to receive the member rate for a booth. Individual memberships do not apply to booth fees. If your company would like to become a Sustaining Member with SAME please sign up here.

SAME recognizes the company business sizes based on the following employee count:

Small Business: 100 employees or less
Medium Business: 101- 2,000 employees
Large Business: 2,001 and more
 

Exhibit Booth Payment Policy

A 25% deposit of booth fees is required at the time of booth selection. Booth sales are not final until full payment is received. Payment by credit card can be submitted during the space selection lottery; payment by check must be received within 30 days of selection. Payment in full is due January 24, 2020 or 30 days after booth selection if purchasing a booth after January 24. SAME reserves the right to cancel booths that have not been paid within 30 days of registration.

Exhibit Booth Cancelation Policy

• Full refund of all payments, less a $100 administrative fee will be granted if written notice is received by SAME no later than January 24, 2020.

• A 50% refund of total exhibit fees less a $100 administrative fee will be granted if written notice is received by SAME no later than March 6, 2020

• Commencing March 7, 2020, no refunds will be granted.

• Please send all booth cancelation requests to exhibit@same.org

Booth Staff

Each 10' x 10' booths include one full conference registration; additional registrations are available for an additional fee. All individuals participating as booth staff must be registered through the individual booth staff registration form. 

Exhibit Rules & Regulations 

Read the full exhibitor rules and regulations here.