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Submission Guidelines and Information

Key Dates

Deadline for abstract submission: January 7, 2026
Acceptance notifications will be sent on/about February 2, 2026
FINAL Session Presentations due in PPT format: May 14, 2026

Please note, this Call for Presentations is not for a General Session and SAME does not provide compensation for speakers selected through this process. Speakers attending JETC on the day of their session ONLY, will be provided with a complimentary one-day registration. Speakers attending JETC for a total of two or more days (including the day you present) will need to purchase a Speaker Full Conference Registration at a reduced rate.

Submission Guidelines

IMPORTANT! We suggest you first develop and save your submission proposal in Word, then copy and paste the information into the appropriate sections in the online form. The online form does not have spell check so editing your submission in advance will ensure greater accuracy.

NOTE: Presentations must offer professionally relevant topics and avoid marketing any particular product, person or business service. All sessions are intended to provide professional development and, therefore, attendees receive Professional Development Hour (PDH) credits. The National Council of Examiners for Engineering and Surveying (NCEES) defines a PDH presentation as a professionally relevant instruction or presentation. Sessions can be individual presentations, moderated panel discussions, moderated roundtable discussions, or case studies.
 

Submission Instructions & Important Tips for Completing the CFP

  • The abstract author (submitter) must accept the Content Speaker Agreement terms and conditions at time of submission. It is expected that co-presenters will accept the Speaker Agreement if the abstract is accepted.

  • Create a session title that captures the essence of your session in ten (10) words or less.

  • A 200-400 word description of the session content – the description should “sell” your session to the reviewers – be concise about the value to the audience.

  • A 50-word summary of the session to be used in conference promotional materials – this brief summary should tell people exactly what they'll get out of your session!  Make it catchy so people want to attend.

  • Four (4) learning objectives are required – action-oriented objectives the participants will gain by attending the session.

  • A 500-word (max) biography of each presenter is needed.

  • Presenter(s) qualifications on the subject matter – what makes this person the one who should be chosen to speak on this topic.

  • If applicable, other conferences where this information has been presented, including references.

  • Co-presenters must to be identified by name (do not just say “representative from USACE”) and included in the abstract submission along with their contact information.

  • Now Required: A 1-2 minute video explaining the basis of your abstract.

PLEASE NOTE: Upon acceptance, we may modify the session title and description to match our writing style and format for promotional materials, the website, and program guide.

Please submit no more than two (2) presentation proposals.

Tracks

JETC sessions and activities create essential touchpoints between government and industry stakeholders. They offer specialized training and strategic insights on pressing issues while responding to federal requirements and evolving mission-sets.

The JETC Call for Presentation is how our education and training program is developed. We rely on your technical expertise and years of first-hand experience to develop the institutional proficiency the joint engineering community and A/E/C sector must have to compete in the extremely dynamic global arena we are operating in right now.

Our vision for the 2026 JETC directly supports SAME’s enduring purpose—to enhance readiness through developing people, driving partnerships, and delivering solutions.

The current international environment offers a broad number of highly relevant and timely topics, themes, and challenges for military, government, industry and academia to present on at JETC. The demand signal is clear. This is your opportunity to provide education and training at the point of need for America’s warfighters and industrial base. Thank you for sharing your expertise and experience to help us keep innovating forward!

Architecture & Engineering – Possible Topics

  • Architectural Technical Topics: Key technical aspects of architecture
  • Technology Advances: Innovations in architectural technology
  • Design Excellence: Achieving high standards in design
  • Practicing Architecture Overseas: Challenges and opportunities OCONUS
  • AI in Design: Abilities and limitations for design solutions
  • Resiliency in Design: Lessons learned and best practices for vertical design solutions
  • Future-Proof Design: Lessons learned and best practices for future installations
  • Sustainable Solutions: Integrating sustainability in vertical design
  • Integrated Design: Benefits and challenges of alternative delivery methods

Construction – Possible Topics

  • Technology: Innovations in the field
  • Workforce Challenges: Solutions for professional and trade workforce issues
  • Collaborative Delivery Methods: Case Studies
  • Industrialized Construction Methods: Industry solutions
  • Project Risk Management: Understanding and sharing risk
  • Contingency Construction: Challenges and solutions
  • Construction Law: JVs, teaming agreements

Cyber Security- Possible Topics

  • Cybersecurity Workforce Development: Building a well-rounded team for protection and compliance
  • Cybersecurity and Infrastructure: Embedding cybersecurity into the design and development of critical infrastructure; architecture for operational and energy security
  • Facility Related Control System Design: Progress of including cyber in design (UFC 4-010-06)
  • Securing Smart Cities on Military Bases: Protecting interconnected systems such as IoT devices, networks, and data
  • Lessons Learned from Cybersecurity in Military Engineering Projects: Breach case studies, mitigation, compliance
  • Risk Management Framework: How it affects design and construction on military bases
  • Disaster Recovery: Ensuring continuity of operations, cyber risks to emergency systems, and strengthening communication systems against cyber threats

Energy Security – Possible Topics

  • Alternative Generation: Including hydropower, nuclear and micro-grid approaches, emerging technologies
  • Grid Impacts: Resilience, risks, and impacts to federal facilities
  • Partnering for Energy Security: Lessons learned and best practices on public-private ventures
  • Funding: How to fund tomorrow’s energy landscape
  • AI & Data Centers: Including implications on the projected 2030 energy gap, job market, project funding
  • Energy Mobility and Scalability: Systems that have a level of mobility that can connect to grids and scale up for permanent sites or temporary mission use and for OCONUS locations
  • Supply Chain Considerations: Buy American provisions, cost estimating factors, energy security via supply chain security
  • Energy, Water, and Resource Reduction Measures: Leveraging regional conditions to maximize energy use reductions, assessing water use reduction measures
  • Artificial Intelligence in Control Technologies: Advancing resilient energy and critical utility infrastructure

Environmental – Possible Topics

  • Mission Critical Environmental Project Delivery: Executing essential projects that protect and restore the environment
  • Remedy Optimization, Resilience, and Sustainability: Improving environmental remedies to ensure long-term effectiveness and adaptability
  • Advanced Site Investigation and CSM Development: Using innovative techniques to analyze sites and develop detailed conceptual site models
  • Innovative DOW Environmental Technologies and Demonstrations: Showcasing new Department of War technologies for environmental protection
  • PFAS Investigation and Remediation Strategies: Developing approaches to detect and clean up PFAS contamination

Facility & Infrastructure Asset Management – Possible Topics

  • Facility SRM (Sustainment, Restoration, and Modernization): Procurement and execution
  • Geospatial and Technology Innovations: New advancements and practical applications
  • Sustainment Management System (SMS): Innovative applications 
  • Data-Driven Decision Making: Management strategies and AI-assisted analysis
  • Facility Operations: Day-to-day operations and workforce development

Leadership – Possible Topics

  • Building & Leading Successful Teams: Assembling the right team to address challenges
  • Collaboration & Conflict Resolution: Quickly working together and resolving issues
  • Winning the Talent Battle: Executable strategies to recruit and retain the talent you need to be successful
  • Strategic Thinking: Keeping an eye on the horizon and looking ahead
  • Effective Communication & Feedback: How and when to communicate with those around you
  • Ethics: Leading with integrity in challenging situations

Resilience – Possible Topics

  • Resilience Investments: In critical and defense community infrastructure
  • Coastal Hazards: Challenges and best practices
  • Extreme Weather Impacts: On the built environment
  • Advanced Technologies: AI, VR, Metaverse in infrastructure design
  • Data Tools and Policies: Supporting enhanced planning and design
  • Future Federal Facility Innovation: Latest approaches
  • Emergency Readiness: Emergency management, response and resilience planning (wildfires, flash floods, etc.)

Warfighter Engineering - Possible Topics

  • Theater Shaping: Engineering support beyond the base
  • Whole of Engineering Project Delivery: contingency construction teams, augmentation contracts, and supply chain logistics
  • Industry Recovery: Integrating industry support into military recovery
  • Interagency Integration: Integrating efforts with military engineering
  • Geospatial Tech: Role in combat engineering
  • Airfield and Port Damage Repair: Materials, techniques, and experiences
  • Warfighting Innovation: Engineer support to emerging innovations
  • Joint Engineer Staffs: Adequacy for joint planning
 

Video (Now Required)

We would like to see a 1–2-minute recorded explanation for the basis of your abstract. The video link should be accessible to SAME and abstract reviewers through January 30, 2026. 

YouTube and Vimeo have been the preferred platforms for hosting videos as they do not require passwords or have other types of access restrictions for reviewers.

Abstract Evaluation and Notification Process

Abstracts are evaluated using a peer review process. Each abstract will be evaluated by a panel of SAME Community of Interest (COI)/Council members using the following criteria: quality of abstract, completeness, relevance to the A/E/C industry, competence of speakers, and level of interest to the JETC audience.

The review process takes several weeks to complete. Notifications of acceptance for the SAME 2026 Joint Engineer Training Conference will be sent on/about February 2, 2026.

Registration and Travel Info

If attending only on the day of the speaking engagement, registration is complimentary. Registration information is available under the Registration tab (above). Both government/military and private industry are responsible for all related travel costs.

NOTE: Any government speaker who submits an abstract is responsible for his/her own approval to attend and is assumed to have received that confirmation prior to submitting. SAME cannot be the advocate to work your approval, however, we will inform the Service which speakers have been chosen.

Conference Information and Questions

The JETC Call for Presentations is managed and executed by the Society of American Military Engineers (SAME). For conference details such as the schedule, registration fees, exhibiting, and sponsorship opportunities, please refer to the section headers above.

If you have any questions or need assistance, please contact us at sessions@same.org.

Thank you for your willingness to share your time and expertise!