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Travel & Lodging

You will be able to reserve your hotel room through our Housing Link in January.

CONFERENCE LOCATION
The 20178 JETC will be held in downtown Kansas City, Mo. All daytime conference activities as well as the Society Ball and Awards Gala for the 2018 JETC will take place at the Kansas City Convention Center.


LODGING - SAME has negotiated room blocks with a number of hotels within walking distance of the Kansas City Convention Center.  Reservations must be made through SAME's official housing partner, Connections Housing.  Reservations will open after the first of the year.

Room rates are below. The negotiated room block is specifically for conference attendees; one must register to attend the conference within five working days of making hotel reservations (government employees excepted due to government payment requirements).  All hotels will offer a limited number of rooms at the prevailing government per diem (currently $121). SAME is only able to block a limited number of rooms at per diem, and we must ensure these rooms are occupied by those attending JETC to represent the government.  Contractors and retirees are not eligible for these rooms. Therefore, we do regular audits of the room block and will change the room rate for those who are ineligible for the per diem rate to the industry rate.  We thank you for your understanding.

The cut-off date for room reservations is May 7, 2018 or until the room block is sold out, whichever comes first. 
 

Property Room Rate
(plus 16.8% tax and $1.50/night city development fee)
Kansas City Marriott Downtown
200 W 12th Street, Kansas City
(2 blocks to convention center)
$163
Crowne Plaza Kansas City Downtown
1301 Wyandotte Street, Kansas City
(1 block to convention center)
$159
Hilton President
1329 Baltimore Avenue, Kansas City
(2 blocks to convention center)
$179
Hotel Phillips Kansas City, A Curio Collection by Hilton
106 W 12th Street, Kansas City
(3 blocks to convention cneter)
$199

Please note: The Society Ball & Awards Gala will be held at the Kansas City Convention Center. 


TRAVEL
Kansas City is served by Kansas City International Airport (MCI) serving over 51 non-stop destinations daily. Distance and travel time from the airports to all JETC Hotels is about 25 minutes.

Taxi service to downtown is about $40.  Uber is also available.


UNAUTHORIZED HOUSING WARNING

Please be vigilant if contacted by any company or service that implies or claims to be an official housing provider for the SAME Joint Engineer Training Conference (JETC). SAME's official housing company is Connections Housing. The only way to book your rooms for the 2018 JETC is through our housing site or by calling 702-476-6976 or 855-476-6976. We have been made aware of other housing companies or travel agencies that may be pursuing you, or your company, to book your guest rooms through their company at supposedly significant discounts. If you are contacted by one of these pirate companies, please notify SAME immediately.

Housing “Pirates” and “Poachers”

SAME works with Connections Housing to secure sleeping rooms at hotels for our conferences (commonly referred to as room blocks), we research the properties to make certain that our attendees will be adequately accommodated. The room block is established to ensure that rooms meet our standards and are offered at a discounted price. 

Room poaching is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit registrants for room reservations. Poachers often represent themselves as being affiliated with SAME. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Additional deceptive tactics may include distributing forms or promotional materials that appear to be issued by SAME.

  • Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. 
  • Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non-existent or the hotels are not conveniently located. Sometimes the rooms have been canceled and hefty cancelation fees have been placed on the customer’s credit card. 


How You Can Help:
Do not be misled! If you are contacted by anyone asking if you need a room for the JETC, please get as much information as you can and pass it on to SAME.



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